Departmental loans

The Library houses a Legal Deposit Collection (Fennica) based on the Act on Collecting and Preserving Cultural Materials. The collection is an archive collection. Its items can only be borrowed for use in the library reading rooms.

Those entitled to departmental loans may also keep the material in their offices at the University.

Who is entitled to departmental loans?

Materials in the legal deposit collection can be given as departmental loans for office and faculty use, to be kept and used outside library premises. Departmental loans can be given to Jyväskylä University staff, teachers and researchers who have a personal workspace at the University.

The materials can be used for teaching and research purposes.

Departmental loans must be agreed upon in person at a library service desk.

Rules for departmental loans

  • The loan is personal and must not be handed over to anybody else.
  • The material must be kept at the personal workstation at the University, and, as archival material, handled with care.
  • No underlining or other markings are allowed.
  • The client has to compensate for lost or damaged items.
  • The loan period for departmental loans is 180 days, but if another client needs the same item, it must be returned earlier on request. Loans from the legal deposit collection can be renewed only once.
  • Legal deposit copies must be returned to the library at the end of the employment period and before longer periods of absence.

What cannot be checked out as a departmental loan?

Materials in the legal deposit collection which cannot be taken from library premises include special materials such as the following:

  • Items published before 1955
  • Ephemera
  • Maps, sheet music, comics
  • Posters
  • Single issues of periodicals
  • Any items that are valuable, rare or in poor condition

A client who does not follow library rules and regulations loses their right to departmental loans.

For more details about departmental loans: Tuula Harmoinen