Departmental loans

Based on the Act on Collecting and Preserving Cultural Materials, the Jyväskylä University Library houses a Legal Deposit Collection (Fennica collection). This is an archival collection protected by usage restrictions, so its items are not available for home loans. Ordered items are delivered from the Collection Center for reading room use at the Lähde Library, and those entitled to departmental loans may keep the material in their workspaces at the University under certain restrictions. Departmental loans from the Collection Center can be delivered directly to the department via internal mail upon request. This must be specified when placing the order.

Who is entitled to departmental loans and for what purpose?

  • university staff, teachers, and researchers
  • for teaching and research purposes
  • those who have a suitable workspace at the University for storing the materials, since they are not available for home loans

Departmental loan rights must be agreed upon in person at the Library’s service desk, where they are registered in the library’s borrower register.

Materials that can only be used in the library’s Fennica reading room:

  • items published before 1955
  • ephemera
  • maps, sheet music, comics, posters
  • video/audio recordings
  • single issues of periodicals
  • any items that are valuable, rare or in poor condition
  • printed theses
  • hobby books and other material not related to one’s own research field

Rules for departmental loans

  • The loan is personal and must not be handed over to anyone else.
  • The material must be kept at the personal workstation at the University and, as archival material, handled with care, no underlining or other markings are allowed.
  • The client must compensate for lost or damaged items.
  • The loan period for departmental loans is 180 days, but if another client needs the same item, it must be returned earlier upon request. Loans from the legal deposit collection can be renewed twice.
  • At the end of the employment period or research work, and during extended absences, legal deposit copies must always be returned to the library.

Loss of departmental loan rights

A client who does not follow these rules and regulations loses his right to any loan from the University Library.

For more details about departmental loan rights, contact:
Tuula Harmoinen 
Outi Montonen-Guillou