User rights for e-resources

The use of online resources in teaching is agreed upon in a contract between universities and Kopiosto. With permission from Kopiosto, university staff and students can scan parts of printed publications and use text and images from open web pages, i.e web pages that require no registration or the material on the pages has not been otherwise licensed. The permit from Kopiosto covers both domestic and international resources.

NB: The permit from Kopiosto does not include resources to which the organization has user rights due to some other license or contract. User rights for these resources in teaching are determined in contractual licenses for each resource.

Jyväskylä University Library has acquired electronic resources (databases, e-journals, reference books and e-books) for the use of JYU students and staff mainly via Finnish National Electronic Library (FinELib) but also as own acquisitions. Electronic resources acquired by the library can be used on computers that are in the University of Jyväskylä network. Students and staff of the university can also access these resources remotely on their own computers.

The user rights of resources acquired via FinELib have been determined in contractual licenses. Both the library and users of the resources must follow the conditions of permitted use determined in the contracts. The conditions vary depending on the resource, and in uncertain cases, the rights should always be checked (see user rights for FinELib resources). User rights for single resources (databases and journal packages) can be checked in JYKDOK via the info button for the resource.

Usually you are allowed to

  • browse and do searches.
  • cite in accordance with good practice (citation right). A citation must have an appropriate connection to the work where the citation is used. Source of the citation must always be mentioned.
  • print a reasonable number of search results for own use.
  • copy a reasonable number of search results to disks or hard drives for own use.
  • send one copy of e.g. a part of an article via e-mail, mail or fax to another person for their own use (scientific communication).
  • print and save reasonable portions of e-books for own use.

It is forbidden to

  • use resources or parts of them for commercial purposes.
  • distribute or edit resources.
  • republish resources systematically in another form.
  • give access to resources to people who do not have access rights to them.
  • copy or print whole e-books.

Using e-resources as teaching materials

It is possible to use e-resources as teaching materials. Permission to use each resource has to be confirmed individually, because some publishers or service providers do not allow this kind of use or have set restrictions for the use (e.g. you can attach a link to an article to a course material but not parts of articles).

Terms and conditions for FinELib resources can be checked from the list made by FinELib. A citation must always have a source reference and information of the party that holds the copyright, e.g. the publisher.

User rights can be granted to both printed and electronic course materials. Sharing course materials requires the materials to be accessible in a closed environment that can be accessed only by the students attending the course. As for electronic materials this means online learning environments. Often the copyright holder requires the deletion of the e-resources from the course material after the course is finished. The permission to attach resources to course materials and to use them during the course is granted only to authorized users: the staff and students of the university.

Single electronic journals

It can be difficult to interpret user rights for single electronic journals. First one must find out whether the e-journal in question is

  • in a full text journal package of some publisher (e.g. EBSCOHost Academic Search Elite),
  • in some journal service (e.g. Ingenta or Metapress) or
  • the publishers own web page.

In addition to publishers, service providers and journal services may have their own conditions for the use of resources. After you have found out via which service provider the e-journal is available, you can find out about the user rights of that publisher/database/journal service on the FinELib web page.

If you cannot find information about the user rights of a resource on the FinELib web page or cannot find out what type of e-journal is in question, contact the library.

Usually these are e-journals acquired as the library’s own acquisitions and the right to use these in course materials must be cleared from the publisher and/or journal services.

Electronic books

Jyväskylä University Library has access to tens of thousands of electronic books. Authorized users are allowed to use e-books only in ways that do not violate copyright laws.

If you are uncertain about the user rights of a resource, contact the library. Service manager Kirsi Laasasenaho helps you with issues concerning user rights.